Cargo Handling Jed: June 2021

CARGO HANDLING MANUAL

Introduction:

Airlines are responsible for their operating procedures, even when using a 3^rd party handling company. Therefore airlines and their Cargo Handling Agent (CHAs) need a single agreed cargo handling standard to follow to improve safety, security, quality and efficiency and reduce costs.

Cargo IMP Codes:

IMPORTANT CODE LIST

ACT	ACTIVE CONTROL TEMPRATURE
PCT	PASSIVE CONTROL TEMPRATURE
PER	PERISHABLE
PES	FISH/SEAFOOD
PEM	MEAT
PEF	FLOWERS
PEP	FRUITS AND VEGETABLES
CRT	CONTROL ROOM TEMPRATURE
COL	COOL GOODS
VAL	VALUABLE
HEA	HEAVY CARGO
SEC	SECURITY
SPX	SECURE FOR PASSANGER
SCO	SECURE FOR ALL CARGO AND ALL MAIL AIRCRAFT ONLY
SHR	SECURE FOR PASSANGER, ALL CARGO AND ALL MAIL AIRCRAFT
PIL	PHARMACEUTICAL
AOG	AIRCRAFT ON GROUND
BIG	OUTSIZED
BUP	BULK UNITIZATION PROGRAMME
EAT	FOODSTUFF
FRO	FROZEN GOODS
HEG	HATCHING EGGS
HUM	HUMAN REMAIN
ICE	DRY ICE
NWP	NEWSPAPERS
QRT	QUICK RAMP TRANSFER
VUN	VULNERABLE CARGO

RCL	CRYOGENIC LIQUIDS
RCM	CORROSIVES
RCX	EXPLOSIVES 1.3C
RDS	DIAGNOSTIC SPECIMENS
REQ	EXCEPTED QUANTITY OF DANGEROUS GOODS
REX	NORMALLY FORBIDDEN EXPLOSIVES
RFG	FLAMMABLE GAS
RFL	FLAMMABLE LIQUID
RFS	FLAMMABLE SOLID
RFW	DANGEROUS WHEN WET
RGX	EXPLOSIVES 1.3G
RIS	INFECTIOUS SUBSTANCE
RMD	MISCELLANEOUS DANGEROUS GOODS
RNG	NON FLAMMABLE NON TOXIC GAS
ROP	ORGANIC PEROXIDE
ROX	OXIDIZER
RPB	TOXIC SUBSTANCE
RPG	TOXIC GAS
RRE	EXCEPTED QUANTITY OF RADIOACTIVE MATERIAL
RRW	RADIO ACTIVE MATERIAL,CATEGORY I-WHITE
RRY	RADIOACTIVE MATERIAL, CATEGORY II AND III-YELLOW
RXB	EXPLOSIVE 1.4B
RXC	EXPLOSIVE 1.4C
RXD	EXPLOSIVE 1.4D
RXE	EXPLOSIVE 1.4E
RXG	EXPLOSIVE 1.4G
RXS	EXPLOSIVE 1.4S

AIRPORT 3 LETTER CODES:

DOMESTIC AIRPORT NAME	AIRPORT CODE
JEDDAH	JED
RIYADH	RUH
DAMMAM	DMM
MADINAH	MED
ABHA	AHB
GASSIM	ELQ
GIZAN	GIZ
HAIL	HAS
TAIF	TIF
NAJRAN	EAM
YENBU	YNB
TABUK	TUU
BISHA	BHH
AL JAWF	WAE
GURIYAT	URY
AL ASHA	HOF
ARAR	RAE

INTERNATIONAL AIRPORT	AIRPORT CODE
DUBAI	DXB
NEW YORK	JFK
MANCHESTER	MAN
MUMBAI	BOM
LOS ANGELES	LAX
LAS VEGAS	LAS
SAN FRANCISCO	SAN
ADDIS ABABA	ADD
BRUSSELS	BRU
TORONTO	YYZ
CAIRO	CAI
BEIRUT	BEY
FRANKFURT	FRA
KARACHI	KHI
PARIS	CDG
ROME	FCO
BANGLADESH	BAN

AIRLINES 2 LETTER CODES:

AIRLINES NAME	2 LETTER CODE
AIR MAURITIUS	MK
CATHEY PACIFIC	CX
AIR INDIA	AI
AIR FRANCE	AF
KENYA AIRWAYS	KQ
QANTAS AIRLINES	QF
KUWAIT AIRWAYS	KU
SINGAPORE AIRWAYS	SQ
LATAM AIRWAYS	LA
IRAN AIR	IR
GULF AIR	GF
SAUDI AIRLINES	SV
QATAR AIRWAYS	QR
FIJI AIRWAYS	FJ
EMIRATES AIRLINES	EK
ETIHAD AIRWAYS	EY
EGYPT AIR	MS

Data Exchange

EDI stands for Electronic Data Interchange. It is a standard communication protocol for system-to-system integration. Companies in a variety of industries use EDI to transmit business information electronically. Organizations that handle large volumes of data often use EDI to minimize data entry and share information with other systems within their organization. If you use EDI for existing business applications, you may want to consider using it to manage your shipment data.

Benefits:

EDI integration eliminates the need for double input, improving your operations.
Experience fewer submission errors and faster document turnaround time.
Managing shipment information by EDI can help you minimize phone, fax, and courier charges by submitting documents electronically.
Save effort with proven and efficient implementation process - standardized integrations can be implemented quickly.
Data integrity -- our system automatically monitors message integrity and can issue reports and e-mail notifications to the appropriate parties if the message fails established criteria.

Book and plan shipments

ü Receive Shippers' request and check Security status.

The freighter forwarder, or shipper directly, should have established a booking. This can be done by electronic means (EDI IATA Standard booking messages or portal, Email, Fax, or phone.

Booking is made by the shipper defining the required collection and delivery dates.

Shipper supplies shipment details including pieces, weight and volume.

ü Plan the routing-Direct or Consolidation.

Forwarder commences planning for full routing to deliver the shipper Promise including carrier selection and related transit times, determine final airport of destination, shipment via hub or not.

ü Request capacity against Forwarder or carrier inventories

Booking are made against pre-booked forwarder allocations or directly with the carrier

The freight forwarder or shipper directly, must indicate any special handling requirements such as:

Appropriate special handling codes
Weight or by volume as per company policies

Validate Security/Customs Status truck

Validate the integrity of the customs or security seal if required by local legislation or carrier instruction.

Verify if shipment with a security status have also been transported according to security regulation.

Validate the security status of the driver, and of his company, in accordance with carrier and national requirements, include documents such as trucker ID, shipper/forwarder database or check forms.

ü Acceptance of Cargo reservation

Before accepting any booking request from customers following points must be considered:

Departure station standard deadlines
Sufficient transit time at transit station, usually this is taken care by the system.
Special cargo requirements such as Storage facility at final destination.

For interline shipments confirmation from transit station and connecting carrier

ü Cargo reservation-content of information

Following information is mandatory to be entered in Cargo IT system:

Basic shipment information

Air waybill number (e.g. 999-12344321)
City pair of origin and destination (JEDJFK)
Total number of pieces, total gross weight and volume (e.g. T80 KG4200 MC0.9)
Requested flight numbers, dates and legs (SV021 26FEB JEDICN)
Name of agent/shipper

Additional shipment information, which needs to be given if applicable

Special handling codes for special cargo types
Dimensions of each (large) piece in order to assist in load planning
Weight of each (heavy)piece in order to assist in load planning
Other relevant information

AIR WAYBILL:-

ü Accept shipments as Ready for Carriage

ü The primary objective for cargo acceptance is to ensure that consignment are ready for Carriage in compliance with

Carrier requirements;
Local export rules and regulations
Rules and regulations of the transit airport and air spaces, if any;
Import regulations of the destination country or station

ü Verify if shipments are security cleared

ü Documents received form a regulated Agent or form a Known Consigner

Verify the person delivering the shipment represent a Regulated agent
Verify the identity of the person delivering the shipment by his ID or driving license

ü Perform Ready for Carriage Checks

The Cargo Handling Agent verifies that all information is consistent with the physical shipment, and ensures that applicable embargoes, operational restrictions are complied with including country and carrier specific rules

ü Document check against Actual Cargo

Verify if the pre-loading checks on data elements are fulfilled, in accordance with current customs regulations